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United Way of Southwest Colorado

Team UP Coordinator Job Description

September 2019

 

POSITION TITLE:  Team UP Coordinator

FLSA:  Exempt

PAY RATE: Part-Time, DOE, salary

REPORTS TO:  President & CEO

First application review will occur September 13. Position will remain open until filled.

 

POSITION OBJECTIVE:

Primary responsibilities include: Supporting the Team UP coalition; coordinating and facilitating meetings; facilitating action planning; managing grants that support the project; developing and implementing logic models, evaluation plans and data gathering; and assisting with community relations related to Team UP’s work.

INTRODUCTION TO Team UP:

Team UP is a group of local people and organizations who are working to improve outcomes for kids and families in Montezuma and Dolores Counties by using a Collective Impact approach to address our communities’ most pressing challenges.  Team UP is looking for someone to help coordinate the work of the initiative and the implementation of effective strategies for the communities.

CORE COMPETENCIES FOR ALL UNITED WAY STAFF:

  • Mission-focused: creates real social change that leads to better and healthier communities, and drives performance and professional motivations
  • Relationship-oriented: understands that people come before process, and is astute in cultivating and managing relationships toward a common goal
  • Collaborator: understands roles and contributions of all sectors of the community, and can mobilize resources (financial and human) through meaningful engagement
  • Results-driven: dedicated to promoting shared, measurable goals for the common good, as well as creating, resourcing, scaling and leveraging strategies and innovations for broad investment and impact
  • Brand steward: understands role in growing and protecting the reputation and results of the greater United Way network

PRIMARY JOB RESPONSIBILITIES/DUTIES:

Specific duties and responsibilities include:        

Duty No.

Description

Approx. Freq.

 

1.

Coordinate Team UP activities, subcommittee or action team activities, planning and evaluation, and ensure all members are kept informed and are effectively engaged in the project. Assist in AmeriCorps program needs and maintain communication with AmeriCorps program director.

45%

 

 

2.

Administration of grants and reporting to the funders as needed, including maintaining a detailed project plan, timelines, updates; providing budgetary oversight (specifically, tracking cash flow of project expenses); track and provide participation data, feedback, and other communications to the funders; assist and participate in project evaluation and lessons learned. 

15%

 

 

3.

Coordinate and plan community activities, attend public events representing Team UP, and keep partners and the public informed via the project website, newsletter, social media, and communication with local news outlets about project progress and events.

20%

 

 

4.

Maintain all data gathered by the coalition including event participation and outcome, volunteer contributions, action team outcomes, and survey information obtained by the activities of the grant in a grant database.     

20%

 

       

Specific Work with Community and Systems Partnerships

  • Facilitate public awareness and outreach related to Team UP goals
  • Provide information on Collective Impact community resources
  • Facilitate and participate in Team UP and other related community meetings
  • Facilitate partnering with Colorado Department of Education, Colorado Department of Human Services, Office of Early Childhood, Colorado Department of Public Health and Environment, County Departments of Human Services, Southwest Office of Child Care Resource and Referral, and other state and local funders and decision makers to exchange information needed to make sound decisions regarding Collective Impact services and systems in the region and at the state level.
  • Cultivate and maintain relationships with key stakeholders, child care resource and referral, health care providers, community groups and coalitions, and government and business groups in order to build support for and to advance Team UP work.
  • Coordinate action teams to develop, implement, and evaluate action plans and identified project objectives.
  • Provide progress reports and fiscal reports as required to the Team UP leadership and funders.
  • Help identify and obtain resources to continue to support and integrate the Collective Impact objectives and deliverables

 

Training and Technical Assistance

  • Participate in all required and relevant state-wide collective impact coalitions and groups, training opportunities and other opportunities as recommended (some travel required).
  • Facilitate and coordinate training, project development and implementation, and public awareness activities.
     

QUALIFICATIONS:

  • Bachelor’s degree (BA)
  • Professional experience in health and human services, youth education, and/or the leadership of community collaboration efforts
  • Proven ability to coordinate multiple projects
  • Ability to organize complex systems to keep information accessible
  • Strong communication and coordination skills to keep everyone informed and involved; skill in public speaking can be helpful
  • Meeting facilitation—responding to ideas to assure that everyone feels heard, ability to keep the meeting on track while allowing for discussion and questions, being prepared for meetings
  • Excellent collaboration, leadership and presentation skills 
  • Ability to work as a team member as well as independently
  • Ability to implement collaborative approaches in all phases of work
  • Experience facilitating collaborative community partnerships
  • Ability to maintain, evaluate, analyze and report progress on a variety of programs
  • Some basic data management skills (ability to keep spreadsheets and understand data)
  • Proficiency in Excel, Word, Power Point, Google Docs, Zoom, OneDrive, e-mail communication, and social media  
  • Knowledge and experience working with multiple government agencies
  • Knowledge and experience in budget management
  • Ability to track activities and payments, etc. for accurate record-keeping
  • Ability to work with people from diverse backgrounds
  • Being alert and knowing when to delegate; many of these responsibilities and tasks can be delegated to action team members or steering committee members
  • Significant knowledge of the communities in Montezuma and Dolores Counties from experience living and/or working in the area
  • Significant knowledge of community resources with experience accessing community supports
     

ORGANIZATION RELATIONSHIPS:

Reports to the President and CEO of United Way of Southwest Colorado in coordination with Team UP leadership.


PHYSICAL REQUIREMENTS:

Must be able to perform tasks which involve the ability to exert light physical effort in sedentary to light work on a daily basis.  Tasks may involve extended periods of time at a keyboard or workstation.  Tasks may also include setting up for events and meetings.  Physical demands include sitting or standing for extended periods of time, bending, occasional lifting of items weighing up to approximately 25 pounds, regularly moving throughout the building between floors, traveling across the region, regular use of standard office equipment such as the telephone, copier, fax and computer. Demands also involve protracted concentration. Job involves frequent interactions with internal and external customers, and routinely intense public contac


COMPENSATION:

The pay for this position will initially be between $18-$22 per hour depending on qualifications, experience, and available funding. 


WORKING DAYS, HOURS AND BENEFITS:

This position will require approximately 32 hours per week Monday-Friday, although there may be occasional nights or weekends required for certain meetings or events.  United Way of Southwest Colorado observes 13 paid holidays annually, and offers paid leave for vacation and sick time.  Health insurance benefit is also available.


APPLICATION PROCESS:

To apply for this position, please email a letter if interest and a resumé (combined as one PDF document) to Lynn Urban at lynnu@unitedway-swco.org.  The subject line of your email should be “Team UP application.” 

 

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.  Employee’s supervisor may add on additional duties as needed.  This job description is not a contract or promise of employment.